We have identified that most of the failed data being sent to rankings from Hy-Tek meets is due to the entry club's Team Manager membership data not matching the data stored in the rankings database supplied from the Home Country databases. This page will allow you to check that the data you have in your Team Manager matches the data stored in the rankings database. This is not necessary for SPORTSYSTEMS users where the data is synchronised.
INSTRUCTIONS for HY-TEK TEAM MANAGER
Create the file via file > Exports > Athlete Fields in csv format. Make sure your dates are in the British format dd/mm/yyyy. You should select the following options only.
Athlete Birth Date, Athlete First Name, Athlete Gender, Athlete ID #, Athlete Last Name, Team 1
Your exported file should have a .csv extension to be processed correctly and should contain the first line reading
Matching is achieved by comparing the Membership Number, Family Name, Given Name, Full Date of Birth, Gender and Club. If there is a match the Admin/Main club and ranked club are displayed. If there are errors you may wish to use Swim England / Swim Wales Membership Check or the Scottish Swimming Membership Check to do a more detailed search and correct your records. The official club codes my be downloaded from here.
Data that does not match our rankings database will cause you problems and results are unlikely to be accepted into rankings. Once you have identified issues you may use your club link to synchronise the data and hopefully remove data problems. The system will not check for non swimming members.
Disclosure of your information. Please click here to read the Amateur Swimming Association Data Protection Notice. If you are a member of a Swim England or Swim Wales club and have a membership query please contact . To update your contact details, website visibility or data protection choices log on to the Swim England & Swim Wales Online Membership System. Scottish members need to use the Scottish Membership System. If you believe times are wrong or missing from a meet then please contact the MEET PROMOTER with the details as we are unable to help with these queries. Questions concerning Masters results or the Decathlon competition should be sent .